Email Decisions, Decisions, Decisions
Email is an indispensable tool for individuals and businesses alike. With the ever-increasing amount of spam cluttering our inboxes, it can be easy to forget why email is so important. Fortunately, there are two excellent options for managing emails:
- Office 365
- Google Workspace
Both of these services offer a range of features to make your emails more secure, organized, and effective.
Basic Email through cPanel
cPanel email is a basic, yet reliable option for users who need to send and receive emails quickly and securely. It does offer some features such as spam filtering and a user-friendly interface. It’s just what it promotes, a fairly basic and entry-level email option.
cPanel email provides an efficient way to manage emails. It applies basic tools to help users organize their inboxes in no time at all.
The spam filtering features like SpamAssassin will help keep your inbox clean and tidy. This particular feature weeds out unwanted messages from spammers or other malicious sources.
Furthermore, with the SSL certificates installed on the server level, cPanel email offers users additional security protection with encryption services. This will safeguard their emails from any unauthorized access attempts.
For some users who do a smaller volume of emails, cPanel email may be the perfectly acceptable option. One drawback occurs when users start sending more emails or needing to send them more securely. However, cPanel doesn’t have the needed bells and whistles to get that job done. That’s where Office 365 and Google Workspace emails come to the rescue.
Cloud Based Email
Cloud-based email systems offer a variety of benefits for businesses. Some of the advantages of cloud-based email provides includes:
- Increased flexibility
- Cost savings
- Improved security
Businesses that use cloud-based email enjoy improved collaboration with other team members.
One advantage is how they can easily share large files and documents quickly and securely in the cloud.
Cloud-based email is also exceptionally reliable. Because it’s hosted offsite, there’s no need to worry about hardware or software issues onsite. Plus, with cloud-hosting services, you get access to expert technical support from your provider if needed.
Another benefit of using a cloud-based email system is scalability – you can increase or decrease at any given time. It all depends upon the amount of storage space or features needed depending on your particular business applications.
Cloud-based email is a clear winner for a number of businesses. When it comes to cloud-based email, there are two primary options that most businesses will turn to: Office 365 and Google Workspace.
Benefits of Office 365 or Google Workspace
Office 365 and Google Workspace are two of the most popular cloud-based email systems available. Both offer a wide range of features to help manage your business emails effectively and securely.
Office 365 offers:
- Excellent security
- Reliable email hosting (with built-in spam protection)
- Data encryption
- Other features designed to protect your emails from unauthorized access
Plus, you get access to Microsoft’s suite of productivity tools like Word, Excel, and PowerPoint. With Office 365 you are able to keep up all your customer communication in one place. The best part? You can still have access to your important documents on any device connected to the internet 24/7. An excellent feature.
However, Google Workspace is another great choice. Businesses that need professional email hosting will find tools such as Google Docs and Calendar to be useful services. With a Google Workspace license, a user will have access to all the Google versions of popular office programs like Sheets, Docs, and more. The bonus? With all those programs comes a significantly higher amount of storage space.
Cost Comparison
cPanel based email is often included in your website hosting plan. Whereas Microsoft 365 and Google Workspace licenses require a license to be purchased. For Microsoft 365, these licenses can range from $7 to $15 per month for each email address need.
Google Workspace licenses can range from $7 to $13 per month for each email address needed. The difference in price for each option is based on which additional cloud-based software is used. This also includes how much storage space will be needed.
If you have been using cPanel email for any duration of time, think about this. You will likely have several emails that may need to be migrated to the new cloud-based email. This may not be the most straightforward process in the world. But many hosting companies, such as Full Scope Creative, do offer these services. Typically, these migration services start around $75 per email and are often a one-time fee.
There are also additional plugins and configurations that can be included into both Microsoft 365 and Google Workspace licenses. For example, in Microsoft 365 there is an Encryption add-on called Azue Purview that allows users to send emails that will require 2 factor authentication to view.
Powerful Tools for Email
Which Is Right For You?
In conclusion, cPanel and cloud-based email are both powerful tools for managing and sending emails. As businesses continue to look for ways to streamline their communications, it’s important to consider the pros and cons of each option before making a decision.
cPanel offers easy hosting management with the ability to customize emails. And cloud-based email is cost effective, secure, and provides access from any device. Now it’s your turn to see which option fits your needs the best.